Picnic Area Event Policies

Hours: Picnic area rentals are available between 9 AM and close on days the amusement park is open; view our hours page. Requests for reservations to take place outside of the regular operating hours will be assessed on a case-by-case basis.

Capacity: Capacity varies by area; visit our picnics page for area specifications.

Reservations: Reservation requests must be made through our online request form. Completion of the request form does not guarantee your reservation. You will be contacted by our staff to finalize your reservation. Reservations must be made a minimum of 28 business days in advance. Reservations requested less than 28 days in advance will be assessed on a case-by-case basis.

Deposit and Payments: A non-refundable deposit of 50% of the rental fee is required to set your reservation. After reviewing your reservation request, Oaks Park staff will send a Credit Card Authorization Form for payment of the deposit. The credit card provided must have an expiration date that falls after the event date. The Credit Card Authorization Form will be kept on file in the secure Oaks Park accounting office. The balance of your event fee is due 7 business days before the event date. If another form of payment has not been provided by the due date, the card on file will be charged the balance.

Agreement: Your full and final event details and order are due 28 business days in advance.  A signed Event Reservation Form is required 21 days in advance. 

Food and Beverages: You are welcome to bring non-alcoholic beverages at no additional charge. Outside alcohol is prohibited; alcohol must be purchased from Oaks Park and must be ordered a minimum of 28 days before the rental date. Events with 250 or more guests must hire Oaks Park bartending staff if alcohol is to be served in the event area. Last call must be a minimum of 30 minutes prior to the end of the event. No more than two drinks per person will be served during last call. Oaks Park offers a preferred caterer list with a selection of excellent local companies. Oaks Park does not charge additional fees or require additional paperwork when you use a preferred caterer. It is your responsibility to negotiate the terms of your order directly with the preferred caterer and you are responsible for the payment of the preferred caterer. Oaks Park also offers midway concessions vouchers and pizza; view our catering page for details. Pizza must be ordered in advance. Outside pizza is prohibited. You are also welcome to hire an outside caterer not on our preferred list; the fee is 20% of their total invoice and the caterer must complete an policy acknowledgment, provide a copy of the invoice, and supply us with a certificate of insurance. Private, invitation-only events may provide homemade food with no additional fee required. You may bring a grill for use within the area; Oaks Park does not offer BBQs for rent. Grills may not be set within 20' of any structure or tent. Coals must be disposed of in a designated charcoal receptacle; inquire at Guest Services for location.

Attractions: Attractions are sold separately from area rentals and are subject to availability. With the purchase of 25 or more Ride Bracelets or Open Skate Sessions, a discounted rate of 25% off is available. Non-profits receive 40% off Ride Bracelets; a verified 501(c)(3) EIN is required. When making your reservation, talk to your event coordinator about adding group discount attractions to your reservation. Attraction purchases are non-refundable.

Arrival and Departure: You will have exclusive use of the specified area for the date/time listed on the Event Reservation Form. 3rd-party entities participating in the event (e.g., caterers, performers, vendors, etc.) may only access the reserved picnic area during the contracted time frame. Early setup and/or late departure will result in additional charges of $150 per hour, billed in full hour increments to the card on file. There are no refunds/discounts should you choose to vacate before the end of the contracted time frame.

Setup and Cleanup: As reasonable, Oaks Park staff will provide the setup, tear-down, and cleanup of materials provided by Oaks Park before/after your rental period. You are responsible for all setup and tear-down of materials not belonging to Oaks Park. By the conclusion of the rental period, the area must be vacated with all materials not belonging to Oaks Park removed or disposed of in the provided trash receptacles. The area must be left in the same condition found upon arrival or a minimum fee of $500 will be charged to the card on file.

Amenities: Amenities vary by space; to view the list of equipment and number of tables available in your area visit our picnics page. You may reposition tables within the area as desired. You must return tables to their original location before vacating the area. You may not remove tables from the area. You may not borrow tables from neighboring areas. Oaks Park setup services (moving tables, etc.) requires an additional fee and must be arranged a minimum of 28 days before the rental date. A signed Area Layout Diagram is required for events requesting a special setup. The availability of tent tops is subject to seasonal limitations. Tents/permanent structures cannot be moved or altered. Please note for areas with water that the water is not heated. No part of the event may interfere with neighboring spaces, public walkways, parking lots, etc. Third-party equipment providers must complete a separate policy acknowledgment.

Trash: Trash and recycling receptacles are provided by Oaks Park within the area. Trash/recycling will be removed by Oaks Park staff throughout the event.

Restrooms: Public restrooms are available throughout the park on operating days from 9 AM until close. Not all restroom locations may be open at all times.

Decorating: Only painter’s/gaffer’s tape or Command 3M Removable hooks may be used on any surface; no other adhesives, nails, screws, tacks, etc., may be used. Oaks Park's signage may not be covered or obscured. No bubble machines, confetti, glitter, rice, or pyrotechnics are permitted. Nothing may stake into the ground. You are responsible for the removal of signs, decorations, and materials used to secure signs and decorations.

Amplified Sound: Amplified sound is allowed in the picnic areas if the volume is kept at a level that is respectful of neighboring picnic areas and Oaks Park's general operations. Oaks Park does not offer sound equipment rentals; you must provide all of your own sound equipment. Oaks Park reserves the right to monitor volume and content must align with Oaks Park's mission of providing safe, wholesome, family fun. Instructions regarding sound must be complied with or termination of the event, without refunds, may ensue. Paid performers are required to complete a separate policy acknowledgment and provide a certificate of insurance a minimum of 21 business days before the event.

Vehicles and Parking: Parking for your guests is in the first-come, first-served parking lots. You may provide freestanding signs to direct guests to your event (placement at the discretion of Oaks Park Security). Before/after the park is in operation for the day, with a Security escort, 1 vehicle may load/unload at the area (subject to availability); vehicles must move to general parking immediately after unloading. Call 503-789-6891 upon arrival to request a Security escort. For events with more than 10 3rd-party exhibitors/vendors, Oaks Park Security personnel must be hired at the retail rate to direct and oversee loading/unloading at the building. At any time, at the discretion of Oaks Park, vehicular access may be limited or suspended. Oversized vehicles are not able to access the Picnic Areas.

Animals: Friendly dogs and service animals are welcome when leashed and attended at all times. Owners must clean up after their animals. Animals are not permitted on any attractions.

Public Events: Additional rules, requirements, and fees apply to events that are open to the public. All public events must supply a certificate of insurance naming Oaks Park Association as a certificate holder. Contact us for more info.

Damage: You assume the financial responsibility for repairs to and/or replacement of Oaks Park property that is damaged as the result of negligence or misuse on the part of the event organizers or guests.

Cancellations and Rescheduling: You may cancel your event up until 28 business days before the event date without financial obligation beyond forfeiture of the non-refundable deposit. Cancellations requested less than 28 business days before the event date will forfeit the non-refundable deposit and the card on file will be billed for any staff time or hard costs incurred in preparation for the event. You may reschedule your event up to 28 business days before the event and the deposit will transfer to the new date. Events cannot be rescheduled within 28 business days of the event date.

Additional Policies: Please view our guest guidelines for more info.


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